IN Harmony project documentation: Metadata creation guidelines
The readings this week surrounded the IN Harmony, Sheet Music from Indiana, project documentation. We were provided with the IN Harmony cataloging guidelines, which I plan to discuss here, as well as the accompanying information of fields summary and an XML template.
The guidelines walk through the elements for the sheet music records detailing requirements, whether or not an element may be repeated, authority control, and a description of what should be included in that element.
The only required element for each record is the Title, which is meant to be the title proper. Unlike some other elements this does not have an official authority control, though the description states that AACR2 can be used.
Elements that require authority control include Uniform Title, Title of Larger Work, Series Title, Composer, Arranger, Performer, Topical Subject, and Genre. The authority control is stated as "Provide list of previously used values; can add to list" which is addressed in more detail in each description section for the element.
One element with very specific authority control is that of Date. In to make the date machine readable, it is required to be in the format of YYYY-MM-DD and should include all known digits.
It was interesting going through these guidelines after reviewing the Aquifer MODS guidelines. Though both require a title, the IN Harmony guidelines have no other required elements. The IN Harmony guidelines are more of a descriptive template, whereas the Aquifer MODS guidelines, are very specific. I think that the slightly more open guidelines are preferable because the give the institution more flexibility to adapt them to the institutional needs.
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