Day 6

Thursday, May 31st 9am-5pm

Goals:

• Familiarize myself with OPUS, the software which will be used for the project


• Update templates and put them on Bertha


• Find information on CONTENTdm


• Start working on actual metadata records


• Update templates as needed

Accomplishments:

• Looked over OPUS pamphlet


• Researched standards for table of contents within Dublin Core, with no real success


• Uploaded updated templates to Bertha, and made additional updates as questions arose


• Created first six metadata records (excluding rights statement and subject headings) and uploaded them to Bertha

Day 5

Thursday, May 24th 9am-5pm

Plan:

The main goal today is to create metadata templates for the individual tables and photographs within the issues. These will be submitted as part of the issue/article in which they appear, but also individually due to their unique content. If I have time, I also plan to create another set of practice records based on the changes from last week's meeting.

I will also looking at OAIster to see what metadata fields it harvests and makes available. Knowing this will allow us to place important information into metadata fields which will be harvested by OAIster.

Accomplishments:

I have created metadata template drafts for the individual tables and photographs. I plan to send them out for review shortly. There is some information that I am have a difficult time deciding on the appropriate element. I am hoping the feed back I get, after sharing them, will help.

I did find some useful information about OAIster and did some comparison between records in DSpace and how they were represented in the OAIster records. The information I found on OAIster can be found HERE. Note that this is not an exhaustive list of mappings, but it is a list of the DSpace to OAIster mappings I was able to confirm.

I have also begun creating practice records based on the revised template, though I ave only finished one. I plan to complete the remainder of the practice records next week.

Questons:

• Names - Should we always use initials for first and middle or use full names when known?


• Charts with drawing of Indiana - Table or Picture template?


• Date issued - Isn't it issued after the completion of the month?


• Table of contents - How specific/detailed?

Day 4

Friday, May 18th 9am-5pm

Today's project is to update the metadata template with the revisions from yesterday's meeting. This new version will be circulated via Email as well as Bertha, the project external drive.

Once that has been completed I beginning researching how DSpace exposes metadata to harvesters, such as OAI. It is important to understand this process so that we can make sure that all vital metadata will be exposed, should the project be opened up to metadata harvesting.

Next project for the day is to begin familiarizing myself with AMA style citations. After some discussion, the project leaders decided that all citations would be entered in AMA style.

Journal/Serial/Periodical AMA reference citation format.
Author(s). Article title. Journal Title. Year; volume(issue): pages included.

Should I have some time left, my next project is to begin working on templates for submitting the Statistical Tables (included within the issues) as separate items. These tables will likey require very different metadata than the issue/article submissions. In addition to submitting tables separately, we are also planning on doing an aditional item submission for the journal covers (since many have historically important photos), and other photographs throughout the issues.

Day 3

Thursday, May 17th 8:30am-5pm

Plan:

This afternoon I am to present my progress on the Digital Library template to Public Health Digital Library committee. I am spending my time until then compiling what I have learned and the questions I have, into a useful form. I am also planning to prepare a draft of the template and a sample record, if time allows.


Accomplishments:

As planned, I created a rough template for the Public Health Digital Library project. I then created three practice records based on that template. The records included an article with an author, an article without an author, and issue that would be submitted as a whole without being divided up into articles.

I brought the templates and practice records, along with a list of questions, to the afternoon meeting. At the meeting we discussed changes that needed to be made to the template, such as adding in and deleting elements or changing the field in which specific information would appear. We also discussed the issues of subject headings (we will be using a combination of PHIN, MESH, and LCSH), authority control, and the standardizing of other fields such as using AMA for the citations.

I felt the meeting went very well. The original template I created was a good start and provided a jumping off point for several discussions. My next task it to do a second draft of the template. Eventually I hope to have a template that is easy to follow and includes as many standardized fields as possible. A spreadsheet will be created to hold information such as subject headings and authority controlled names, though I am not certain of how involved I will be with that process.


Document: Metadata guidelines for the Indiana Digital Library

This document gave an over of the Indiana Digital Library (IDL) and the associated guidelines and standards. The document provided a concise introduction to the IDL, its metadata standards, and basic reasoning for those standards. It addressed such questions as:

• What is the Indiana Digital Library?


• What do we need to follow standards?


• What is metadata?


• What is Dublin Core?


• Can a standard other than Dublin Core be used?

Document (Draft): Required Dublin Core elements for IUPUI Digital Collection

This document contained very specific lists of Dublin Core elements/attributes that are required for the IUPUI Digital Collection. The requirements here are being taken into account in the template creation, but are currently secondary to the official Dublin Core descriptions and usage.

Day 2 - Articles

Thursday, May 10th 9am-4pm

Today I spent my time reading articles and looking at templates relating to metadata, Dublin Core, and DSpace in preparation for creating a template for the Public Health Digital Library metadata.


Hillmann, D. (2005). Using Dublin Core. Dublin Core Metadata Initiative. Retrieved from http://dublincore.org/documents/2005/11/07/usageguide/.

The was a good introductory article to the idea of Dublin Core, and an excellent refresher for me. It includes specific definitions and examples of metadata and Dublin Core. It discusses the core principles of Dublin Core (one-to-one, dumb-down, and appropriate values). Another section included is that of the goals of Dublin Core. Dublin Core was created to be simplistic, both in its creation and in its ability to be understood by non-experts. It is also meant to be usable to create metadata for any object, which includes the ability to extent Dublin Core elements by using qualified elements, as well as allowing creators to repeat all elements indefinitely.

DCMI Usage Board. (2006). DMCI Metadata Terms. Dublin Core Metadata Initiative. Retrieved from http://dublincore.org/documents/2006/12/18/dcmi-terms/.

This document gives a concise overview of the Dublin Core metadata terms. It includes the term label, the definition, and general comments about the term such as examples and expansions on the definition. It was an excellent resource to refresh my knowledge of the 15 Dublin Core elements. The document also includes a list of element refinements which was extremely helpful in clarifying my understand of the refinement terms.


Powel, A. et. al. (2005). DMCI Abstract Model. Dublin Core Metadata Initiative. Retrieved from http://dublincore.org/documents/2005/03/07/abstract-model/.

This article was particularly applicable to my project, though it was very interesting from a development stand and had an excellent terminology definition section. The document was aimed more at people who are developing software which would support Dublin Core metadata, rather than for people already working within a specific type of software. It did of course discuss values, properties, elements, etc. It also discussed the principle of the "dumbing-down," which is the idea that for all qualified Dublin Core, it should be possible to "dumb-down" to unqualified Dublin Core while having the information still make sense.

(2006). Dublin Core Metadata Element Set, Version 1.1. Dublin Core Metadata Initiative. Retrieved from http://dublincore.org/documents/2006/12/18/dces/.


MIT Libraries. (2007). Metadata. DSpace Federation. Retrieved from DMCI Metadata Terms. Dublin Core Metadata Initiative. Retrieved from http://www/dspace.org/technology/metadata.html.

Since it is specifically DSpace which is being used for this project, the DSpace metadata overview was extremely useful. It lists and explains all of the Dublin Core qualifiers which are able to be used within the DSpace environment. I was able to use the as a base outline for the template I am to creat.

Day 1 - Introduction and Overview

May 4th, 10am-4pm

I began my internship by meeting with Amy Hatfield and Nancy Eckerman, the two librarians with whom I will be working this summer. We discussed scheduling and where I would be working. I was given an overview of the Public Health Digital Library project and a general idea of my role (metadata template design and metadata creation). We went over a list of general goals for the summer and more specific goals for the next few weeks in terms of researching and creating a template for the public health metadata. I spent the remainder of the data gettting to know the digitization process that would be used, looking over the physical documents that will be used, and understanding the community/collection framework for the project in Dspace.